Are you organized, detail-oriented, and passionate about keeping everything in its right place? We're looking for a friendly and proactive Administrative Assistant to join our team. This position is a full-time Fixed term - (3 months) role. In this role, you will be the backbone of our document management system, helping us maintain an efficient, organized, and smooth-running office. If you enjoy multitasking, problem-solving, and contributing to a team that values accuracy, we'd love to hear from you!

Key Responsibilities:

• Scanning Documents: You'll be the scanning pro, ensuring that physical documents are digitized with precision, allowing us to keep everything accessible and organized in a digital format.
• Uploading Documents into Zen: You'll upload scanned documents into Zen, making sure everything is securely stored and easily retrievable for the team when they need it most.
• Filing: Keeping files neat and orderly is your superpower. You'll maintain a well-structured filing system (both physical and digital) so everyone knows exactly where to find what they need.
• Perform Checks: You’ll take extra care in reviewing documents to ensure everything is accounted for and that files are complete and properly organized.
• Purging Documents: We all know clutter is the enemy. You'll be responsible for purging outdated or unnecessary documents while ensuring compliance with company guidelines and maintaining the integrity of our systems.

Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve

Competencies Required for the Role

THOROUGHNESS/DETAIL ORIENTED – Ensuring that one’s own and others’ work ad information are complete and accurate; carefully preparing for meetings and presentations following up with others to ensure that agreements and commitments have been fulfilled. 

FOSTERING COLLABORATION/TEAMWORK- is the ability to work jointly with others or together especially in an intellectual endeavor; the ability and desire to work cooperatively with others on a team; as a team leader, the ability to demonstrate interest, skill, and success in getting groups to learn to work together. Builds partnerships for global performance.  Respects others.

EFFECTIVE COMMUNICATION - Is the ability to convey information to another effectively and efficiently, to listen – help facilitate sharing of information between people.  It is about understanding the emotional intention behind the information.  The ability to express oneself clearly in conversations, confirm understanding, communicate using data and facts.  Exhibit willingness to listen, and show respect for oneself and others in interactions with others.   express oneself clearly in verbal and business writing. 

EXECUTION/ACCOUNTABILITY – A willingness to accept responsibility or to account for one’s actions.  Accountability is when an individual or a department experiences consequences for their performance or actions. 

CUSTOMER ORIENTATION – The ability to demonstrate concern for satisfying one’s external or internal customers. Identifies and prioritizes customer needs and recognizes constraints.  Seeks to find out more about customers and provide better service.  Is professional, reliable and delivers on promises.  Brings a competitive focus to customer. 

What We’re Looking For:

• Strong organizational skills and attention to detail
• Tech-savvy, with the ability to easily learn new software and tools
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable using document management systems like Zen
• Ability to work independently and stay on top of multiple tasks at once
• A positive attitude and the ability to collaborate with different teams
• Previous administrative experience is a plus, but not required—we’re happy to train the right person!

Why You’ll Love Working Here:

• A supportive and friendly team environment
• Opportunities for growth and professional development
• A fun and dynamic workplace culture
• Competitive compensation and benefits package

About Us:

Bimeda is a global leader in veterinary pharmaceuticals and animal health products, with over 50 years of experience in delivering science-driven solutions that enhance health, well-being, and productivity. Our commitment to innovation is supported by advanced R&D facilities across multiple continents, where expert teams develop products tailored to the evolving needs of our customers.Our manufacturing capabilities encompass a diverse portfolio, including sterile injectables, vaccines, nutritional boluses, feed additives, tablets, water-soluble powders, pastes, and non-sterile liquids. In addition to our quality Bimeda-Branded Products; we offer contract manufacturing and R&D services for prominent companies within the animal health industry.

If you’re excited to help us keep everything running smoothly and thrive in an organized, detail-driven role, we’d love to see your resume! Apply today and join our team!