The Accounts Payable (AP) Manager is a key leader in the finance department, responsible for overseeing the full cycle of the AP function. This role ensures that all company invoices and expenses are processed accurately and in a timely manner. The AP Manager plays a crucial part in optimizing cash flow, strengthening vendor relationships, and improving financial processes to support the company’s operational goals.

Key Responsibilities:

Manage the Accounts Payable Process:

• Oversee the entire AP cycle, from invoice receipt to making payments.
• Assist with month end closing process, ensuring that all AP transactions are properly recorded, accruals are accounted for, and reconciliations are completed in a timely manner.
• Ensure invoices are processed accurately and in a timely manner.
• Monitor outstanding payables and manage cash flow accordingly.                                                                                             

Manage the Employees Expense Process:

• Oversee the approval process for employee expenses.
• Reconciliation of cash and corporate card submissions and payments.                                                                                     

Team Leadership and Development:

• Lead, mentor, and manage two direct reports.
• Establish clear objectives and KPIs for the AP team.
• Train new team members and provide ongoing support to existing staff.

Vendor Relationship Management:

• Build and maintain strong relationships with vendors and suppliers.
• Address any discrepancies or issues with invoices, payments, or vendor contracts.

System and Process Improvement:

• Implement and refine AP processes to increase efficiency and accuracy.
• Leverage accounting software and ERP systems for better automation.
• Ensure compliance with internal controls, financial policies, and external regulations including the preparation of process notes and documentation.

Reporting and Analysis:

• Prepare reports on AP activity, cash flow, and expenditure trends for senior management.
• Analyze payables data to identify areas of cost savings and efficiency.
• Monitor key metrics such as days payable outstanding (DPO).

Budgeting and Forecasting:

• Collaborate with the finance department to contribute to budgeting processes.
• Assist in cash flow forecasting based on upcoming payment obligations.
• Ensure that all payments are aligned with the company's budgetary controls.

Compliance and Risk Management:

• Ensure all payments are made in accordance with company policies and legal regulations.
• Manage audit processes related to accounts payable.
• Minimize risks related to fraud or payment errors through internal controls.

Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.

Competencies Required for the Role

ANALYTICAL THINKING/PROBLEM SOLVING - is the ability to identify the information needed to clarify a situation, seek that information from various sources and then tackle a problem by using a logical, systematic, sequential approach.  Ability to identify and separate the key components of problems and situations.  Ability to interpret information from a range of sources to spot patterns and trends in information and to deduce cause and effect from this.

THOROUGHNESS/DETAIL ORIENTED – Ensuring that one’s own and others’ work ad information are complete and accurate; carefully preparing for meetings and presentations following up with others to ensure that agreements and commitments have been fulfilled. Meticulous attention to detail to ensure accurate invoice processing and payment management. Ability to identify errors, inconsistencies, and potential risks

LEADERSHIP AND TEAM WORK – is the ability of an individual to influence or inspire followers or other members of the organization; to enhance others’ commitment to their work and to a high -performance culture.  Provide motivational support, and the ability to develop and communicate goals in support of the business mission.  Provides direction with purpose and alignment to Company vision and values.

FINANCIAL ACUMEN – is the ability to maintain and apply a broad understanding of financial management principles to ensure decisions are fiscally sound and responsible.  Demonstrates broad understanding of financial management principles to direct organizational activities.

EFFECTIVE COMMUNICATION - Is the ability to convey information to another effectively and efficiently, to listen – help facilitate sharing of information between people.  It is about understanding the emotional intention behind the information.  The ability to express oneself clearly in conversations, confirm understanding, communicate using data and facts.  Exhibit willingness to listen, and show respect for oneself and others in interactions with others.   express oneself clearly in verbal and business writing. 

What you bring to the role

Qualifications:

• Bachelor’s degree in accounting, finance, or a related field.

• 5 + years of experience in accounts payable or accounting roles, with at least 2+ years of management experience.

• Proven track record of reviewing AP and employee expense processing systems.

• Managed a minimum of 2 or more team members.

• Strong communication skills and ability to interact well with management and key stakeholders.

• 2+ Experience in manufacturing

Technical Skills:

• Strong understanding of accounting principles, particularly in accounts payable.

• Proficiency in accounting software and Microsoft Excel.

• Familiarity with ERP systems and automation tools related to AP.

About Us:

Bimeda is a global leader in veterinary pharmaceuticals and animal health products, with over 50 years of experience in delivering science-driven solutions that enhance health, well-being, and productivity. Our commitment to innovation is supported by advanced R&D facilities across multiple continents, where expert teams develop products tailored to the evolving needs of our customers.Our manufacturing capabilities encompass a diverse portfolio, including sterile injectables, vaccines, nutritional boluses, feed additives, tablets, water-soluble powders, pastes, and non-sterile liquids. In addition to our quality Bimeda-Branded Products; we offer contract manufacturing and R&D services for prominent companies within the animal health industry.